Choosing an AI consultant in Sydney
Questions to ask about scope, evidence, data handling, ownership and support before you choose a provider.Read the guide
Blogs
Practical AI for small and medium businesses
Guides to help you decide where to start with AI, and eleven worked examples of what it could cost and save in a small or medium business.
Guides
Where to start with AI
Which business workflows should you automate first?
A practical way to compare repetitive tasks and choose a manageable first automation project.Read the guide
How AI helps small and medium businesses compete with larger companies
How AI gives smaller teams access to capabilities once associated with much larger organisations, and how to start without an enterprise budget.Read the guide
Worked examples
What AI could save in your type of business
Not sure which example fits? Enter your team size and hours for a quick estimate.
Try the AI Savings and ROI calculator01 / Marketing & web agencies
Client updates drafted in minutes, checked by your team.
- Reads the approved notes and checked figures for the period.
- Drafts the client update in your report template, in Word or Google Docs.
- Drafts the covering email for the account manager to check and send.
Total setup budget$13,500L&V set-up + team training
Estimated payback~6 monthsFrom project kickoff
Annual net savings afterwards~$58,000Staff time saved a year, valued at the hourly cost, after running costs
Running costs: $535/month from kickoff.
Modelled estimates · AUD ex GST
02 / Bookkeeping practices
Bills captured and coded for review, not retyped.
- Reads each bill your clients email, upload or photograph.
- Pulls out the supplier, date, amount, GST and invoice number, and checks the ABN.
- Codes it with your supplier rules; new or unusual bills wait for review.
Total setup budget$13,500L&V set-up + team training
Estimated payback~5 monthsFrom project kickoff
Annual net savings afterwards~$98,000Staff time saved a year, valued at the hourly cost, after running costs
Running costs: $1,425/month from kickoff.
Modelled estimates · AUD ex GST
03 / Online retail
Routine customer questions answered faster.
- Reads the customer’s email with their Shopify order and tracking.
- Drafts a reply that follows your written procedures.
- Suggests refunds or cancellations; nothing happens until staff approve.
Total setup budget$17,000L&V set-up + team training
Estimated payback~8 monthsFrom project kickoff
Annual net savings afterwards~$44,000Staff time saved a year, valued at the hourly cost, after running costs
Running costs: $675/month from kickoff.
Modelled estimates · AUD ex GST
04 / Plumbing & electrical
Quotes, briefs and job records drafted in your job system.
- Drafts quote descriptions and line items from the job card, past jobs and your price list.
- Prepares a brief for the technician before each job.
- Turns dictated site notes into the job record and invoice description.
Total setup budget$15,500L&V set-up + team training
Estimated payback~6 monthsFrom project kickoff
Annual net savings afterwards~$56,000Staff time saved a year, valued at the hourly cost, after running costs
Running costs: $575/month from kickoff.
Modelled estimates · AUD ex GST
05 / Commercial cleaning
Client messages answered faster, rosters still in your hands.
- Summarises each client email so coordinators see the request at a glance.
- Drafts the reply from your approved templates.
- Drafts a short log note (site, issue, date, action) for your job system.
Total setup budget$15,500L&V set-up + team training
Estimated payback~7 monthsFrom project kickoff
Annual net savings afterwards~$43,000Staff time saved a year, valued at the hourly cost, after running costs
Running costs: $475/month from kickoff.
Modelled estimates · AUD ex GST
06 / Wholesale distributors
Emailed orders turned into checked draft orders.
- Reads each emailed order: customer, PO number, product codes, quantities and delivery.
- Checks every code against your product list and flags unknown codes.
- Prepares a draft order and acknowledgement for your team to approve.
Total setup budget$25,000L&V set-up + team training
Estimated payback~6 monthsFrom project kickoff
Annual net savings afterwards~$104,000Staff time saved a year, valued at the hourly cost, after running costs
Running costs: $1,150/month from kickoff.
Modelled estimates · AUD ex GST
07 / Freight operators / forwarders
Delivery paperwork sorted, customers updated faster.
- Reads delivery paperwork and status emails from the shared inbox.
- Pulls out the consignment, date, receiver, signature and any exceptions, flagging gaps.
- Saves a checked record and drafts the customer update.
Total setup budget$25,000L&V set-up + team training
Estimated payback~6 monthsFrom project kickoff
Annual net savings afterwards~$96,000Staff time saved a year, valued at the hourly cost, after running costs
Running costs: $1,450/month from kickoff.
Modelled estimates · AUD ex GST
08 / Property management agencies
Maintenance requests briefed, routine replies drafted.
- Reads the whole email thread and drafts a reply for the property manager to review.
- Guides tenants to log the issue, location and photos as a maintenance request.
- Sends hazards such as exposed wiring or gas straight to a person.
Total setup budget$17,000L&V set-up + team training
Estimated payback~6 monthsFrom project kickoff
Annual net savings afterwards~$67,000Staff time saved a year, valued at the hourly cost, after running costs
Running costs: $1,125/month from kickoff.
Modelled estimates · AUD ex GST
09 / Commercial training providers
Course enquiries answered from your approved catalogue.
- Reads each enquiry and works out the course and the question.
- Drafts the reply from your approved catalogue, quoting dates and prices exactly.
- Flags anything not in the catalogue for a person to answer.
Total setup budget$15,000L&V set-up + team training
Estimated payback~6 monthsFrom project kickoff
Annual net savings afterwards~$61,000Staff time saved a year, valued at the hourly cost, after running costs
Running costs: $525/month from kickoff.
Modelled estimates · AUD ex GST
10 / Engineering consultancies
First drafts from your own project files.
- Works from the verified notes and records in the project’s SharePoint folder.
- Drafts the update in your Word template from those files.
- Uses only files staff can already see; an engineer checks every number.
Total setup budget$17,000L&V set-up + team training
Estimated payback~4 monthsFrom project kickoff
Annual net savings afterwards~$115,000Staff time saved a year, valued at the hourly cost, after running costs
Running costs: $635/month from kickoff.
Modelled estimates · AUD ex GST
11 / Mortgage broking practices
Document checks and file notes, drafted for the broker.
- Checks the client folder against your approved checklist for the loan type.
- Flags missing, out-of-date or unclear documents and drafts the follow-up request.
- Drafts a factual file note for the broker to check.
Total setup budget$17,000L&V set-up + team training
Estimated payback~6 monthsFrom project kickoff
Annual net savings afterwards~$72,000Staff time saved a year, valued at the hourly cost, after running costs
Running costs: $910/month from kickoff.
Modelled estimates · AUD ex GST
Figures are for the AI automation option; each post also compares an AI agent. These are illustrative examples, not past client projects. Try the AI Savings and ROI calculator for a best-guess estimate for your own team.
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